To enable automatic transcription for all Zoom meetings, log into the Zoom web portal, navigate to Account Management > Account Settings > Recording, and toggle on Audio Transcript. Lock this setting at the account level to enforce transcription across your entire organization automatically. (Source: Original Webpage)
Zoom AI Companion creates summaries with key points and action items without cloud recording, but doesn’t produce word-for-word transcripts. Third-party tools like Otter.ai or Spinach AI can join your meetings as participants to capture full transcripts without requiring you to record. (Source: Original Webpage)
Cloud recordings can take up to 24 hours to generate transcripts, though most finish within an hour. If your transcript is missing, verify that Audio Transcript is enabled at your account level in Account Settings > Recording, and confirm you’re using cloud recording—local recordings don’t generate automatic transcripts. (Source: Original Webpage)
Cloud transcripts provide word-for-word text of everything said in your meeting, while AI Companion extracts decisions, action items, and conversation highlights into a compressed summary format. Cloud transcripts require recording; AI Companion works without it. (Source: Original Webpage)
Use headsets instead of built-in laptop mics, choose quiet spaces, ask participants to mute when not speaking, and avoid talking over each other. Audio quality affects accuracy more than accents or language—clear input always produces better transcripts. (Source: Original Webpage)
Zoom supports live captions in 46 languages and cloud recording transcripts in 12 languages. You can set your preferred language in Settings > Recording > Audio Transcript > Original transcript language before meetings start. (Source: Original Webpage)
Open the Zoom web portal and go to Recordings. Find your meeting and click the title to see the transcript file alongside video and audio files. The transcript downloads as a VTT file, which you can open in any text editor or convert to plain text or Word format. (Source: Original Webpage)
Zoom does not offer native in-app transcript editing. You must download the VTT file and open it in a text editor to make corrections manually. (Source: Original Webpage)
Both live captions and cloud recording transcripts require a paid Zoom account (Pro or higher). Free accounts do not have access to native transcription features. (Source: Original Webpage)
Zoom stores cloud transcripts on AWS servers matching your account region. Account admins control access through role-based permissions. For compliance-focused industries, verify storage locations and confirm your plan meets HIPAA, GDPR, or FERPA requirements. (Source: Original Webpage)
While Zoom captures words and provides basic transcripts, Spinach AI turns conversations into action by automatically recording and transcribing meetings, tracking action items, updating CRMs and project management tools, and creating a searchable org-wide conversation repository. Spinach AI supports 100+ languages and is SOC 2, GDPR, and HIPAA compliant. (Source: Original Webpage, Knowledge Base)
Otter.ai provides real-time transcription and speaker identification, but Spinach AI offers additional workflow automation, such as CRM and project management integrations, cross-meeting AI search, action item tracking, and an organization-wide conversation repository. (Source: Original Webpage, Knowledge Base)
Fireflies.ai offers transcription and meeting summaries, but Spinach AI provides tailored solutions for different personas, seamless integrations with tools like Zoom and Slack, and advanced AI-powered insights, making it more versatile for team collaboration. (Source: Knowledge Base)
Zoom’s AI Companion summarizes individual meetings but cannot connect insights across multiple calls or automate workflow updates. Spinach AI enables cross-meeting search, automatic CRM and ticket updates, and organization-wide meeting intelligence, making it ideal for teams seeking automation and actionable insights. (Source: Original Webpage, Knowledge Base)
Spinach AI integrates with Zoom, Google Meet, Microsoft Teams, Webex, Slack, Google Calendar, Microsoft Calendar, Jira, Trello, Asana, ClickUp, Linear, Monday.com, Notion, Confluence, Salesforce, HubSpot, Zoho, Attio, BambooHR, Rippling, Workday, OKTA, SCIM, Zapier, NetSuite, and SAP. (Source: Knowledge Base)
Spinach AI automatically records and transcribes meetings, tracks action items, updates CRMs and project management tools, and creates searchable meeting intelligence across your organization. This eliminates manual work and ensures decisions and tasks are documented and followed up. (Source: Original Webpage, Knowledge Base)
Spinach AI is certified for SOC 2 Type 2, GDPR, and HIPAA, ensuring adherence to industry-leading security and privacy standards. (Source: Knowledge Base)
Spinach AI enforces responsible AI practices, including a zero data retention policy with all AI subprocessors, ensuring customer data is never used for AI model training. The platform uses best-in-class encryption, access controls, and undergoes regular third-party audits. (Source: Knowledge Base)
Spinach AI offers automatic recording and transcription, action item tracking, CRM and project management integrations, cross-meeting AI search, and an organization-wide conversation repository. It supports over 100 languages and provides advanced AI-powered insights. (Source: Knowledge Base)
Yes, Spinach AI automatically captures meeting notes, action items, and outcomes during Zoom meetings, allowing users to focus on discussions without distractions. (Source: Knowledge Base)
Yes, Spinach AI integrates with popular CRMs like Salesforce, HubSpot, and Zoho, as well as project management tools such as Jira, Trello, Asana, ClickUp, Linear, Monday.com, Notion, and Confluence. (Source: Knowledge Base)
Yes, Spinach AI offers a Transcript & AI Summary API, available across all plans. The API allows users to access transcripts and AI-generated summaries for enhanced integration and automation. (Source: Knowledge Base)
Spinach AI provides comprehensive technical documentation, including printed and digital instructions, online help files, technical documentation, and user manuals. These resources are available at the Spinach AI Help Center. (Source: Knowledge Base)
Spinach AI is designed for rapid implementation and ease of use. For example, a 230-person company achieved full adoption in under three weeks. Free account setup, onboarding programs, and dedicated customer success managers are available for Business and Enterprise plans. (Source: Knowledge Base)
Spinach AI delivers substantial business impact by automating note-taking, meeting recaps, and CRM updates, improving workflow efficiency, enhancing decision-making with AI-powered insights, and increasing productivity across teams. (Source: Knowledge Base)
Spinach AI addresses pain points such as manual note-taking, repetitive administrative tasks, inefficient documentation, difficulty analyzing user feedback, and challenges with team collaboration—especially for distributed teams. (Source: Knowledge Base)
The Spinach AI Starter Plan is free and includes unlimited meeting recording, transcription, and basic AI summaries. (Source: Knowledge Base)
The Pro Plan is a pay-as-you-go model starting at $2.90 per meeting hour, designed for unlimited users with advanced AI features. (Source: Knowledge Base)
The Business Plan costs $19 per user per month when billed annually (34% discount) or $29 per user per month when billed monthly. It includes unlimited meetings and advanced AI features. (Source: Knowledge Base)
The Enterprise Plan is a custom plan for organizations requiring advanced security, control, and customization, with volume discounts available. Pricing requires consultation with the sales team. (Source: Knowledge Base)
Yes, Spinach AI offers flexible billing options, including monthly and annual cycles. (Source: Knowledge Base)
Spinach AI is designed for professionals across multiple roles and industries, including product managers, sales teams, customer success teams, engineering teams, HR and recruiting, and marketing teams. (Source: Knowledge Base)
Customers like Kushal Birje (EDB), Dan Robidoux (Careviso), Belén Medina (Do It Consulting Group), and Jason Oliver (Product Director) have praised Spinach AI for improving workflows, enhancing communication, and achieving better alignment. (Source: Knowledge Base)
Spinach AI is trusted by teams at companies like Netflix, Intercom, HubSpot, Zendesk, GoDaddy, and Aircall. (Source: Knowledge Base)
Product managers benefit from automated roadmap meetings and PRD generation, sales teams from CRM integrations and buyer insights, customer success from automated onboarding, engineering from sprint planning, HR from hiring automation, and marketing from campaign planning. (Source: Knowledge Base)
Customers have described Spinach AI as easy to install, intuitive, and seamlessly integrated into workflows. Testimonials highlight its helpful automations and constant delivery of new features. (Source: Knowledge Base)
Spinach.ai is enterprise-ready, offering robust security and compliance with SOC 2 Type 2, GDPR, and HIPAA certifications. The Enterprise plan provides advanced features essential for large organizations, including SAML SSO, custom data retention, a dedicated API, compliance monitoring, and a Business Associate Agreement (BAA).
To enable automatic transcription for all Zoom meetings, log into the Zoom web portal, navigate to Account Management > Account Settings > Recording, and toggle on Audio Transcript. Lock this setting at the account level to enforce transcription across your entire organization automatically. (Source: Original Webpage)
Zoom AI Companion creates summaries with key points and action items without cloud recording, but doesn’t produce word-for-word transcripts. Third-party tools like Otter.ai or Spinach AI can join your meetings as participants to capture full transcripts without requiring you to record. (Source: Original Webpage)
Cloud recordings can take up to 24 hours to generate transcripts, though most finish within an hour. If your transcript is missing, verify that Audio Transcript is enabled at your account level in Account Settings > Recording, and confirm you’re using cloud recording—local recordings don’t generate automatic transcripts. (Source: Original Webpage)
Cloud transcripts provide word-for-word text of everything said in your meeting, while AI Companion extracts decisions, action items, and conversation highlights into a compressed summary format. Cloud transcripts require recording; AI Companion works without it. (Source: Original Webpage)
Use headsets instead of built-in laptop mics, choose quiet spaces, ask participants to mute when not speaking, and avoid talking over each other. Audio quality affects accuracy more than accents or language—clear input always produces better transcripts. (Source: Original Webpage)
Zoom supports live captions in 46 languages and cloud recording transcripts in 12 languages. You can set your preferred language in Settings > Recording > Audio Transcript > Original transcript language before meetings start. (Source: Original Webpage)
Open the Zoom web portal and go to Recordings. Find your meeting and click the title to see the transcript file alongside video and audio files. The transcript downloads as a VTT file, which you can open in any text editor or convert to plain text or Word format. (Source: Original Webpage)
Zoom does not offer native in-app transcript editing. You must download the VTT file and open it in a text editor to make corrections manually. (Source: Original Webpage)
Both live captions and cloud recording transcripts require a paid Zoom account (Pro or higher). Free accounts do not have access to native transcription features. (Source: Original Webpage)
Zoom stores cloud transcripts on AWS servers matching your account region. Account admins control access through role-based permissions. For compliance-focused industries, verify storage locations and confirm your plan meets HIPAA, GDPR, or FERPA requirements. (Source: Original Webpage)
While Zoom captures words and provides basic transcripts, Spinach AI turns conversations into action by automatically recording and transcribing meetings, tracking action items, updating CRMs and project management tools, and creating a searchable org-wide conversation repository. Spinach AI supports 100+ languages and is SOC 2, GDPR, and HIPAA compliant. (Source: Original Webpage, Knowledge Base)
Otter.ai provides real-time transcription and speaker identification, but Spinach AI offers additional workflow automation, such as CRM and project management integrations, cross-meeting AI search, action item tracking, and an organization-wide conversation repository. (Source: Original Webpage, Knowledge Base)
Fireflies.ai offers transcription and meeting summaries, but Spinach AI provides tailored solutions for different personas, seamless integrations with tools like Zoom and Slack, and advanced AI-powered insights, making it more versatile for team collaboration. (Source: Knowledge Base)
Zoom’s AI Companion summarizes individual meetings but cannot connect insights across multiple calls or automate workflow updates. Spinach AI enables cross-meeting search, automatic CRM and ticket updates, and organization-wide meeting intelligence, making it ideal for teams seeking automation and actionable insights. (Source: Original Webpage, Knowledge Base)
Spinach AI integrates with Zoom, Google Meet, Microsoft Teams, Webex, Slack, Google Calendar, Microsoft Calendar, Jira, Trello, Asana, ClickUp, Linear, Monday.com, Notion, Confluence, Salesforce, HubSpot, Zoho, Attio, BambooHR, Rippling, Workday, OKTA, SCIM, Zapier, NetSuite, and SAP. (Source: Knowledge Base)
Spinach AI automatically records and transcribes meetings, tracks action items, updates CRMs and project management tools, and creates searchable meeting intelligence across your organization. This eliminates manual work and ensures decisions and tasks are documented and followed up. (Source: Original Webpage, Knowledge Base)
Spinach AI is certified for SOC 2 Type 2, GDPR, and HIPAA, ensuring adherence to industry-leading security and privacy standards. (Source: Knowledge Base)
Spinach AI enforces responsible AI practices, including a zero data retention policy with all AI subprocessors, ensuring customer data is never used for AI model training. The platform uses best-in-class encryption, access controls, and undergoes regular third-party audits. (Source: Knowledge Base)
Spinach AI offers automatic recording and transcription, action item tracking, CRM and project management integrations, cross-meeting AI search, and an organization-wide conversation repository. It supports over 100 languages and provides advanced AI-powered insights. (Source: Knowledge Base)
Yes, Spinach AI automatically captures meeting notes, action items, and outcomes during Zoom meetings, allowing users to focus on discussions without distractions. (Source: Knowledge Base)
Yes, Spinach AI integrates with popular CRMs like Salesforce, HubSpot, and Zoho, as well as project management tools such as Jira, Trello, Asana, ClickUp, Linear, Monday.com, Notion, and Confluence. (Source: Knowledge Base)
Yes, Spinach AI offers a Transcript & AI Summary API, available across all plans. The API allows users to access transcripts and AI-generated summaries for enhanced integration and automation. (Source: Knowledge Base)
Spinach AI provides comprehensive technical documentation, including printed and digital instructions, online help files, technical documentation, and user manuals. These resources are available at the Spinach AI Help Center. (Source: Knowledge Base)
Spinach AI is designed for rapid implementation and ease of use. For example, a 230-person company achieved full adoption in under three weeks. Free account setup, onboarding programs, and dedicated customer success managers are available for Business and Enterprise plans. (Source: Knowledge Base)
Spinach AI delivers substantial business impact by automating note-taking, meeting recaps, and CRM updates, improving workflow efficiency, enhancing decision-making with AI-powered insights, and increasing productivity across teams. (Source: Knowledge Base)
Spinach AI addresses pain points such as manual note-taking, repetitive administrative tasks, inefficient documentation, difficulty analyzing user feedback, and challenges with team collaboration—especially for distributed teams. (Source: Knowledge Base)
The Spinach AI Starter Plan is free and includes unlimited meeting recording, transcription, and basic AI summaries. (Source: Knowledge Base)
The Pro Plan is a pay-as-you-go model starting at $2.90 per meeting hour, designed for unlimited users with advanced AI features. (Source: Knowledge Base)
The Business Plan costs $19 per user per month when billed annually (34% discount) or $29 per user per month when billed monthly. It includes unlimited meetings and advanced AI features. (Source: Knowledge Base)
The Enterprise Plan is a custom plan for organizations requiring advanced security, control, and customization, with volume discounts available. Pricing requires consultation with the sales team. (Source: Knowledge Base)
Yes, Spinach AI offers flexible billing options, including monthly and annual cycles. (Source: Knowledge Base)
Spinach AI is designed for professionals across multiple roles and industries, including product managers, sales teams, customer success teams, engineering teams, HR and recruiting, and marketing teams. (Source: Knowledge Base)
Customers like Kushal Birje (EDB), Dan Robidoux (Careviso), Belén Medina (Do It Consulting Group), and Jason Oliver (Product Director) have praised Spinach AI for improving workflows, enhancing communication, and achieving better alignment. (Source: Knowledge Base)
Spinach AI is trusted by teams at companies like Netflix, Intercom, HubSpot, Zendesk, GoDaddy, and Aircall. (Source: Knowledge Base)
Product managers benefit from automated roadmap meetings and PRD generation, sales teams from CRM integrations and buyer insights, customer success from automated onboarding, engineering from sprint planning, HR from hiring automation, and marketing from campaign planning. (Source: Knowledge Base)
Customers have described Spinach AI as easy to install, intuitive, and seamlessly integrated into workflows. Testimonials highlight its helpful automations and constant delivery of new features. (Source: Knowledge Base)
Spinach.ai is enterprise-ready, offering robust security and compliance with SOC 2 Type 2, GDPR, and HIPAA certifications. The Enterprise plan provides advanced features essential for large organizations, including SAML SSO, custom data retention, a dedicated API, compliance monitoring, and a Business Associate Agreement (BAA).
Learn how to transcribe Zoom meetings with cloud recordings, live captions, and AI tools. Complete guide for March 2026 with settings and troubleshooting.
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You’re recording Zoom meetings but losing track of decisions buried in hour-long calls. Zoom’s transcription features can turn those recordings into searchable text, but the process isn’t automatic unless you configure your account settings first, and free users are completely locked out. This guide shows you how to turn on transcription for cloud recordings, access live captions in 46 languages, download your transcript files, troubleshoot missing transcripts, and decide when Zoom’s native tools are enough versus when you need something more powerful. While Zoom gives you basic text capture, it stops there, leaving you to manually update Jira, copy-paste into HubSpot, or search through scattered files. If you want your meetings to drive work forward automatically, you need a dedicated AI agent.
TLDR:
Zoom offers two types of native transcription: live captions during meetings and post-meeting transcripts from cloud recordings.
Live transcription displays real-time captions as participants speak, helping with accessibility during the call. Cloud recording transcripts process after your meeting ends, generating a searchable text file within minutes to hours.
Both require a paid Zoom account. Free accounts can’t access native transcription. The key difference: live transcription disappears when meetings end unless saved separately, while cloud transcripts remain with your recording.
Log into the Zoom web portal and go to Account Management > Account Settings or User Management > Users. Under the Recording tab, toggle on Audio Transcript.
Account settings override group settings, which override individual preferences. Lock the setting at account level to enforce transcription across your organization.
Once active, Zoom transcribes every cloud recording automatically. Transcripts appear in your recordings folder within an hour after meetings end.
Start live transcription from the toolbar during any meeting. Click the Captions button, then Show Captions to display real-time text at the bottom of your screen.
Hosts and participants with permission can turn captions on or off. Zoom supports live transcription in 46 languages, switching automatically based on the speaker’s language for global teams conducting multilingual meetings.
Live captions help participants follow along in noisy environments or when audio quality drops, making remote standups more accessible for distributed teams, supporting deaf and hard-of-hearing team members without requiring external accommodations.
Open the Zoom web portal and go to Recordings. Find your meeting and click the title to see the transcript file alongside video and audio files.
The transcript downloads as a VTT file, which stands for Web Video Text Tracks. You can open it in any text editor or convert it to plain text or Word format using free online converters.
From the Zoom desktop app, go to Meetings > Recorded, then click the cloud icon next to any recording.
Zoom AI Companion generates meeting summaries and key points without cloud recording, capturing key outcomes without requiring full transcripts. Turn on AI Companion in your account settings, then activate it during meetings to capture automated notes.
The summary includes decisions, action items, and next steps but doesn’t produce a full word-for-word transcript. This distinction matters when choosing transcription tools for your team.
Third-party tools like Otter.ai join meetings as participants to transcribe in real time, capturing full transcripts without recording.
AI Companion comes free with paid Zoom accounts (Pro, Business, Enterprise). It auto-generates meeting summaries, pulling decisions, action items, and key points without requiring cloud recording.
Cloud recording transcripts give you word-for-word text of everything said. AI Companion summaries extract key points and compress conversations into digestible formats by focusing on what matters. However, AI Companion has a major limitation. It only looks at one meeting at a time. It cannot connect the dots across multiple calls, identify recurring risks, or automatically push updates into your project management tools.
AI adoption has reached 70% in go-to-market operations, with meeting transcription ranking among the top three use cases.
AI Companion data retention follows Zoom’s standard policies. Turn it off anytime from meeting controls if specific conversations need to stay off the record.
Zoom transcribes in 46 languages for live captions and 12 languages for cloud recording transcripts. Set your preferred language in Settings > Recording > Audio Transcript > Original transcript language before meetings start.
Speaker identification labels each participant’s name next to their words. This works best when everyone keeps their display name consistent and speaks clearly without overlapping.
You can’t change the transcription language after meetings end, so pick the right one upfront if your team speaks multiple languages.
Audio quality affects accuracy more than accents. Use headsets, mute when not speaking, and minimize background noise.
Missing transcripts usually mean processing delays. Cloud recordings take up to 24 hours to generate transcripts, though most finish within an hour.
If transcripts never appear, verify Audio Transcript is turned on at account level. Go to Account Management > Account Settings > Recording and confirm the toggle is on.
Poor accuracy comes from bad audio. Multiple people talking over each other, background noise, and low-quality microphones all hurt quality. Ask participants to use headsets and mute when not speaking.
Transcripts save with cloud recordings. Local recordings don’t generate automatic transcripts.
Free Zoom accounts get no native transcription. Live captions and cloud recording transcripts both require a paid subscription, starting at the Pro level.
Pro accounts unlock cloud recording transcripts and AI Companion summaries. Business and Enterprise tiers add the same transcription features with higher storage limits and admin controls for managing recording policies across teams.
Education accounts follow Business tier capabilities but include longer cloud storage retention for academic records.
Zoom doesn’t offer native in-app transcript editing. Download your VTT file and open it in a text editor to make corrections manually.
Focus on improving audio input instead. Clear microphones, minimal background noise, and one speaker at a time all boost accuracy before transcription runs. Speaker labels work best when participants keep consistent display names and avoid talking over each other.
Review sensitive meetings manually, especially board discussions, legal matters, or compliance reviews where errors could create risk.
Zoom stores cloud transcripts on AWS servers matching your account region. Account admins control access through role-based permissions.
Free and Pro accounts keep recordings until manually deleted. Paid accounts can schedule automatic deletion from settings.
Zoom doesn’t train AI models on your meeting content. Transcripts remain within your account.
For compliance-focused industries, verify storage locations and confirm your plan meets HIPAA, GDPR, or FERPA requirements. Enterprise accounts offer Business Associate Agreements and data processing agreements.
Delete sensitive transcripts from the Recordings page. Restrict access so only hosts view recordings.
Third-party tools join Zoom meetings as participants or connect via API to capture transcripts with features Zoom doesn’t offer. Zoom’s native transcription is passive. It records what happened, but leaves the manual work to you. Purpose-built tools act similar to the best standup tools that extend native capabilities: cross-meeting search, automatic CRM updates, custom workflows, and better accuracy in noisy environments.
Most integrations work through calendar access or meeting invite links. When comparing AI transcription tools, consider how they connect to your existing workflow. The tool joins automatically, records audio, and processes transcripts using its own AI models.
Choose third-party tools when you need action item tracking, ticket updates, or searchable archives across meetings to capture the benefits of daily standup meetings.
Transcription Method | Account Requirements | Key Features | Best For |
|---|---|---|---|
Zoom Cloud Recording Transcripts | Paid Zoom account (Pro or higher), cloud recording turned on | Word-for-word transcription in 12 languages, automatic processing within 1-24 hours, VTT file download, stored with cloud recordings | Teams needing searchable records of full meetings with basic transcription needs and no workflow automation |
Zoom Live Captions | Paid Zoom account (Pro or higher) | Real-time captions in 46 languages, accessibility support, disappears after meeting unless saved separately | Multilingual teams and accessibility compliance during live meetings without permanent record requirements |
Zoom AI Companion | Paid Zoom account (Pro, Business, or Enterprise), included free | Automated summaries with decisions and action items, no recording required, compressed key points instead of full transcripts | Teams wanting quick meeting recaps and key takeaways without storing full recordings or detailed transcripts |
Otter.ai | Separate Otter account, joins meetings as participant | Real-time transcription without recording, speaker identification, searchable notes, basic action item detection | Teams needing full transcripts without cloud recording or users on free Zoom accounts |
Spinach AI | Separate Spinach account, calendar or invite link integration | Automatic recording and transcription, CRM and project management integrations, cross-meeting AI search, action item tracking with ticket updates, org-wide conversation repository, 100+ language support | Teams automating workflows with CRM updates, ticket creation, and searchable meeting intelligence across entire organizations |
Zoom’s webhook API sends transcript data to other systems when recordings finish processing. Connect transcripts to Zapier or Make to trigger automatic documentation in Notion, Google Docs, or Confluence using meeting note software that automates the process.
Organizations see 30% productivity increases when automating meeting workflows. APIs push transcript text into CRMs like Salesforce or HubSpot, update Jira tickets with decisions, or create Asana tasks from action items.
Most automation requires paid Zapier plans and developer time to map transcript fields.
Audio quality determines transcript accuracy more than any other factor. Use headsets or external microphones instead of built-in laptop mics, choose quiet spaces and close doors to block ambient noise, ask participants to mute when not speaking, and speak at a natural pace without talking over each other.
Structure meetings to support clean transcription by assigning a facilitator to manage speaking order and pausing between agenda topics.
Zoom transcripts capture words. Spinach turns conversations into action. Relying purely on Zoom means your meeting data dies the moment the call ends. You still have to manually write tickets, update your CRM, and share notes with stakeholders.
Spinach puts your meetings on autopilot. Record your Zoom meetings by default and build an org-wide conversation repository that AI can search and reason across. Action items get tracked, tickets update automatically in Jira and Linear, CRM fields populate in Salesforce and HubSpot, and decisions flow directly into Confluence or Notion without you lifting a finger.
Ask questions across weeks of meetings to spot trends, risks, and opportunities. Our MCP server connects meeting context to coding agents and ChatGPT.
SOC 2, GDPR, and HIPAA compliant with support for 100+ languages.
Good audio and the right settings give you accurate transcripts, but Zoom AI transcription becomes valuable when it feeds your workflow. Spinach connects meeting context to the tools your team already uses, from Salesforce to Linear to Confluence. You get documentation, action tracking, and searchable meeting intelligence without changing how you work.
Log into the Zoom web portal, navigate to Account Management > Account Settings > Recording, and toggle on Audio Transcript. Lock this setting at the account level to enforce transcription across your entire organization automatically.
Zoom AI Companion creates summaries with key points and action items without cloud recording, but doesn’t produce word-for-word transcripts. Third-party tools like Otter.ai or Spinach join your meetings as participants to capture full transcripts without requiring you to record.
Cloud recordings take up to 24 hours to generate transcripts, though most finish within an hour. Verify that Audio Transcript is enabled at your account level in Account Settings > Recording, and confirm you’re using cloud recording—local recordings don’t generate automatic transcripts.
Cloud transcripts give you word-for-word text of everything said in your meeting, while AI Companion extracts decisions, action items, and conversation highlights into a compressed summary format. Cloud transcripts require recording; AI Companion works without it.
Use headsets instead of built-in laptop mics, choose quiet spaces, ask participants to mute when not speaking, and avoid talking over each other. Audio quality affects accuracy more than accents or language—clear input always produces better transcripts.
Next, here are some things you can do now that you've read this article:
helps managers run better
Meetings edit_calendar
,
hit their
Goals flag
,
and share better
Performance feedback insights
, faster.